Tutors
Lessons as lines
One line per lesson with the date in the description, or one line for the month with the count as quantity.
SimpleInvoice for tutors
SimpleInvoice for tutors and coaches: per-lesson or monthly billing, lesson packages, simple layouts for parents and PDF export. No account.
Tutors
A quick monthly routine
Open the editor, update the current document's number, dates and lesson lines, then export and send it.
Tutors
A layout parents can read
The minimal template shows who, what, how much and how to pay — nothing else. Hide blocks you do not need.
Tutors
Client details at hand
Type the student or parent into the Bill To block; keep payment tracking in your own records.
What gets in the way
Tutors and coaches bill many small amounts to private clients who are not accounts departments — parents, students, individuals — and who want a clear, short document rather than a corporate form. The invoice must say what lessons were given, when, and how to pay, in a format that is easy to read on a phone.
SimpleInvoice's simple template keeps only the essentials, and monthly invoicing is a matter of opening last month's invoice, updating the dates and number, and exporting the new PDF. Everything runs in your browser; there is no account to manage.
Many small invoices
Ten students a month means ten invoices a month. Each has to be quick to produce and easy to file.
Private clients, not companies
Parents want to see the lesson dates and the total, not a PO field and a tax breakdown they do not need.
Packages and prepayment
A block of ten lessons paid in advance, drawn down over weeks, needs a clear way to show what is used and what remains.
Start from the Simple invoice
A simple invoice template with only the essentials: who, what, how much and how to pay. Plenty of whitespace. Edit in your browser and export a PDF, free.
- Maths tutoring — 4 × 60 min (3, 10, 17, 24 Sep)
- Piano lesson — 45 min
- Exam preparation package — 10 lessons
- Coaching session — 1 h, online
Invoicing tips for tutors
Keep it short, regular and easy to pay.
- Invoice on the same day each month, in advance for packages and in arrears for ad-hoc lessons.
- List lesson dates on the invoice so there is no dispute over attendance.
- State your cancellation policy in the terms block once and let it print on every invoice.
- Give one payment method that is easy for individuals, and put the reference to quote in the notes.
- Use one continuous number sequence for all students — why numbering matters.
- Record payments and due dates in your own list so you know whom to remind.
Questions tutors ask
How do I invoice a package of lessons?
Invoice the package as one line with quantity ten and the per-lesson rate, paid in advance. Track usage in the notes or in your own schedule; the invoice records the sale.
Can I address the invoice to a parent but name the student?
Yes. The parent is the client in Bill To; put the student's name in the line description or in the notes.
Do I need to add tax?
Only if you are registered for VAT, GST or sales tax where you operate; education services are treated differently in different places. Ask an accountant — see tax basics.
Built for the way tutors actually bill
SimpleInvoice, for the invoices you send every week.